Artificial Intelligence (AI) Usage Policy

1. Purpose

The Artificial Intelligence (AI) Usage Policy of the Journal of Scientia Technologiae is established to regulate the responsible, ethical, and transparent use of Artificial Intelligence tools in the processes of manuscript preparation, peer review, and editorial management. This policy aims to uphold academic integrity, originality, accountability, and trust in scholarly publishing.

2. Scope

This policy applies to all parties involved in the journal’s publication process, including:

  • Authors

  • Reviewers

  • Editors and Editorial Board members

It covers the use of AI-based tools for writing assistance, data analysis, image generation, language editing, peer review support, and editorial workflows.

3. General Principles

The Journal of Scientia Technologiae adheres to the following principles regarding AI usage:

  • AI tools may support, but must not replace, human intellectual responsibility.

  • Authors, reviewers, and editors remain fully accountable for the content they produce or evaluate.

  • The use of AI must be transparent, ethical, and compliant with publication ethics.

  • AI tools must not be used to fabricate, falsify, or manipulate research data or results.

4. AI Use by Authors

Authors are permitted to use AI tools for:

  • Language editing and grammar improvement

  • Improving clarity and readability of manuscripts

  • Formatting references and text structure

Authors are not permitted to use AI tools to:

  • Generate original research data, results, or conclusions

  • Fabricate or manipulate images, figures, or tables

  • Produce entire manuscripts without substantial human authorship

  • Create false citations or references

Disclosure Requirement

Authors must disclose the use of AI tools in the manuscript, including:

  • The name of the AI tool used

  • The purpose and extent of its use

Disclosure should be included in the Acknowledgments section or a dedicated statement.

5. AI Use by Reviewers

Reviewers may use AI tools only for:

  • Language checking of their review reports

  • Improving clarity and structure of reviewer comments

Reviewers must not:

  • Upload manuscripts or confidential data to AI tools that store or reuse data

  • Use AI tools to generate peer-review reports without critical human evaluation

  • Share or disclose manuscript content through AI platforms

Confidentiality of the peer-review process must be strictly maintained.

6. AI Use by Editors

Editors may use AI tools to:

  • Support plagiarism detection and similarity checks

  • Assist in initial screening and workflow management

  • Improve administrative efficiency

Editors must ensure that:

  • AI tools do not replace editorial judgment

  • Editorial decisions are made independently and ethically

  • Any AI-assisted process does not introduce bias or discrimination

7. Ethical and Legal Considerations

  • AI tools must not be used to violate copyright, data protection, or privacy regulations.

  • Any detected misuse of AI tools will be treated as a publication ethics issue.

  • The journal follows COPE guidelines and best practices regarding AI and publication ethics.

8. Misuse and Sanctions

Misuse of AI tools may result in:

  • Manuscript rejection

  • Retraction of published articles

  • Notification to authors’ institutions

  • Restrictions on future submissions

Sanctions are applied proportionally based on the severity of the violation.

9. Monitoring and Detection

The journal reserves the right to use appropriate tools and editorial judgment to assess potential misuse of AI, including but not limited to content evaluation, similarity analysis, and image integrity checks.

10. Policy Review and Updates

This AI Usage Policy will be reviewed periodically to reflect technological developments, ethical standards, and best practices in scholarly publishing.

11. Conclusion

The Journal of Scientia Technologiae supports the responsible use of Artificial Intelligence as a tool to enhance scholarly communication while maintaining human accountability, research integrity, and ethical publishing standards.