Artificial Intelligence (AI) Usage Policy

1. Introduction

Journal of Sanitas et Salutem acknowledges the increasing use of Artificial Intelligence (AI) technologies in health and medical research. This policy aims to ensure that AI tools are used responsibly, transparently, and ethically, while preserving scientific integrity, human accountability, and patient safety.

2. Scope of AI Usage

AI tools may include, but are not limited to:

  • Language editing and grammar improvement tools

  • Reference management and citation tools

  • Statistical analysis or data visualization software

  • Plagiarism detection and editorial screening systems

AI tools are considered assistive technologies and must not replace human judgment, scientific reasoning, or ethical responsibility.

3. Author Responsibilities

  • Authors may use AI tools only to support non-substantive tasks such as language polishing, formatting, or technical assistance.

  • AI tools must not be listed as authors or co-authors.

  • Authors remain fully responsible for:

    • The accuracy and integrity of data

    • Scientific and clinical interpretations

    • Ethical compliance involving human or animal subjects

Disclosure Requirement

Authors must clearly disclose any use of AI tools in the manuscript.

Example statement:

“The authors used an AI-based tool for language editing and clarity improvement. All scientific content, data analysis, and conclusions are the authors’ own.”

4. Prohibited Uses of AI

The following practices are strictly prohibited:

  • Generating or fabricating research data, results, or clinical findings

  • Producing misleading or unverifiable medical or health claims

  • Fabricating references, citations, or ethical approval statements

  • Using AI to conceal plagiarism or manipulate originality checks

  • Automated generation of clinical recommendations without expert oversight

5. Ethical and Clinical Considerations

  • AI usage must comply with medical ethics, research integrity principles, and patient safety standards.

  • Confidential patient data must not be uploaded to AI platforms without proper authorization and anonymization.

  • AI tools must not be used in ways that violate informed consent agreements or data protection regulations.

6. Reviewer Responsibilities

  • Reviewers must not upload manuscripts or confidential data to AI tools or external platforms.

  • AI may be used for personal organizational support only if confidentiality is strictly maintained.

  • Suspected misuse of AI should be reported to the editorial board.

7. Editor Responsibilities

  • Editors may use AI tools for administrative and quality control purposes (e.g., plagiarism detection).

  • Editorial decisions must rely on human judgment and peer review, not solely on AI-generated assessments.

  • Editors are responsible for addressing AI-related ethical concerns.

8. Transparency and Accountability

  • Full transparency regarding AI usage is mandatory.

  • Undisclosed or unethical use of AI may result in:

    • Manuscript rejection

    • Publication of corrections

    • Retraction of published articles

9. Compliance and Enforcement

  • Violations of this policy will be investigated following the journal’s Complaint Handling Procedure and R-W-C Policy.

  • Corrective actions will be taken in accordance with ethical publishing standards.

10. Policy Review

Journal of Sanitas et Salutem reserves the right to update this policy to reflect technological advancements, regulatory developments, and evolving ethical standards in health and medical publishing.